How to print Invoice / Bill in eZee Absolute?

Once the Guest settle bill and Invoice is generated with unique Invoice no for future reference. That generated invoice Hotelier issue to guest or concern person at the time of checkout OR may require to print the invoice again at a later stage.

How to Access: In order to print invoice/Bill operation please follow the below steps and video. 

Location: eZee absolute PMS stay view >> click on Transaction >> Print Invoice.

User Privilege: eZee absolute configuration >> User >> Edit user >> Privileges >> Front Office >> Access To Print Transaction Data After Check Out.

Invoice/Bill: In the eZee absolute PMS system there are several locations where the front desk operator can print Invoice/Bill to the guest. 

1) Print Invoice/Bill from Stay View: Click on bed icon available at the right top side of your screen to redirect with Stay view and click on that room guest transaction or hover your mouse pointer on that guest transaction. Once you click or Hover on that guest transaction you will get a popup window from that select print icon.

Hover the guest transaction >> click on Print Icon >> Select the folio template & Folio >> Click on the Print button.

2) Print Invoice from edit Edit transaction: select or Hover that guest transaction from Stay view and follow below mention steps. 

Hover on the reservation >> Edit Transaction >> Print Invoice >> Folio - Select the folio >> Print

3) Print folio from Folio operation: With this Folio Operations we can do Print Invoice, Send an invoice and add GSTIN for a particular folio from Edit transaction >> Folio Details.

3.1) Print Invoice

Edit Transaction >> Select Folio Details tab >> Click on Folio Operation >> click on Print button

3.2) Send Invoice on email

Edit Transaction >> Select Folio Details tab >> Click on Folio Operation >> Send Invoice*

* For this option to be visible make sure that the email address is required in the guest profile. Refer to the screenshot below for the guest profile.

3.3) Add a Guest GSTIN for a particular folio

Edit Transaction >> Folio Details >> Folio Operation >> GSTIN No*

4) To Print Invoice from Reservation List: Front Office >> Reservation List >> select reservation for which you want to print Invoice >> Print Invoice.

5) To Print Invoice from Arrival List: Front Office >> Arrival List >> Click on Reservation >> Print Invoice  

6) To Print Invoice from Departure List: Front Office >> Departure List >> Click on Reservation >> Print Invoice  

*This will be only visible for the Indian properties.

Explain of each option in the Print Folio window:

1. Selection of the invoice template. There will two options once it will be a regular invoice and the other once will be the summarized template.

2. Zero rate invoice are used only in Indian properties who serving the guests from special economic zone, where the Tax rate is ‘0’ that means no tax is collected and a special notice has to be added.

3. Selection of the currency that is configured in eZee Absolute.

4. Selection of Folio, you can print individual invoices for an individual folio that are created. The invoice will be printed for the folio that is selected in this box.