Is it possible to manage shift in eZee Optimus?

Modified on Thu, 21 Jun 2018 at 04:39 AM

Yes, in eZee Optimus POS system it's possible to manage user's shift by doing some setting.

To enable shift operations first you need to login eZee Optimus with Admin user and select switch to back option available at top right of your front login screen. 

 


You can enable shift for new user as well as you can edit that user and provide privileges.

Select Settings >> User >> Add/Edit user.

Enable the option "Operations by Shift" given at user level. 


There’s also a privilege named "View Shift Balance" under Front Operation head which restricts the user to view the balance information unless he/she prints the report.

 


Once the user shift is enabled system will ask shift details followed by Opening Balance to start the shift at the time of login eZee Optimus POS. All fields are optional here. So even if all the fields are left blank, the shift will start with 0 amount in base currency.

 


If the shift is already running, then this screen will give the current status of the cash drawer, which can be restricted by the privilege ‘View Shift Balance’.




User can manage the shift operations by clicking ‘Shift Management’ option available at the top-right corner of the Front-office screen.



Once you click on Shift management it will open shift Management window as per below screenshot.



While Clicking on Shif Management tab it will display the report and allow to operate other operations.


  1. This block shows all the transactions made during the shift (In Base Currency). This information is privileged. "Opening Balance" Shows shift starting balance. "Cash Payments" Shows the payments received for orders during the shift. "Paid In" this is nothing but account receivable. "Pay Out" shows all the payout items restaurant will pay for like electricity Bills, employee salary, flowers, plumbing, utility expenses etc. "Safe Deposit" shows deposit to a bank or paid to the owner. "Expected Amount" Display final amount after calculating all (Opening Balance +  Cash Payments + Paid In - Paid Out - Safe Drop )

  2. This button will open a new popup to manage extra transactions like Pay In, Pay Out and Safe Drop. A detail description is included under Shift Transaction tab.

  3. The print button is used to print shift report. 

  4. This button will open a detailed report of the current shift. Every time this button is clicked, the value of ‘Print Count’ will be incremented by 1.

  5. This button will start the procedure for closing the shift which is explained in detail in Section 5.


Shift Report:

The shift report will look like as shown in the screenshot below:


4. Shift Transactions

Front Office > Shift Management > Transaction


A user can manage transactions from this screen. 


 


In above image, the numbering represents,

  1. The transaction History.

  2. List of configured currencies to make a transaction in multiple currencies.

  3. Whether to Pay In the cash.

  4. Whether to Pay Out the cash.

  5. Whether to Safe Drop the cash. 


5. End Shift

Front Office > Shift Management > End Shift


After clicking the ‘End Shift’ button on Shift Management Screen, a user will see the following screen: 


In above image, the numbering represents:

  1. Expected closing amount of the shift in multiple currencies.

  2. Difference between the expected and the actual closing amount.

  3. All calculations in base currency.

  4. To finally end the shift.

After ending the shift, a user can see the following screen.


In above image, the numbering represents,

  1. The balance information (In Base Currency). This information is privileged.

  2. Print the shift report.

  3. Print Detail shift report.

  4. Logout from the system. 




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